We all want to be able to organize our schedules and have the commitment to maintain them on a day-to-day basis, but how?
Organization is beneficial for everyone and can be easily adapted to suit individual needs. And believe it or not, being organized in your life and business actually saves you time and money.
A Place For Everything
If you keep things organized, you don’t need to spend time looking for them when needed. This is especially handy when you need to locate important yet rarely used items, such as insurance policies or tax time information. And it also keeps you from looking unprepared in front of your clients and colleagues.
The key to keeping things organized is to come up with a place to keep something and stick to it. This really is the key – sticking with it.
If you want to keep important mail in a desk drawer, make sure you keep all of your important mail in that drawer. But if you find that you are not putting the items in that designated drawer or that you are not following up on the mail because it is in the drawer, then don’t be afraid to make a change.
You want to give it enough time to know you made the effort – but be smart enough to know when something isn’t working and do something about it. What about it isn’t working? Is the desk drawer in a room that is rarely used? Does the drawer stick and make it a dreaded task? Are there already too many other items in that drawer? You get the idea, don’t just say it’s not working and stop trying, figure out why it isn’t working and make adjustments – this will help you save time in the long run.
Don’t Buy It Again
Organization keeps you from buying items you already have, but may have forgotten about or have just gotten lost in the clutter. I know that I bought a PLR pack 3 times. Admittedly, one of those times the package had been updated and had a new name – so good marketing – but the other time – I just bought the exact same thing. When I realized I had bought the same PLR package twice with the exact same name, I knew I had to create a better system, mine wasn’t working.
Over time, duplicate purchases in your business or your life can end up costing you a significant amount of money for items that you already had and just forgot about. Fortunately, this is a very fixable problem.
Designate a folder for all incoming PLR products – then open and decide how you are using the content as soon as possible. By cleaning and organizing the incoming PLR, you are limiting your need to go searching for what you are looking for when you are looking for it. You may want to create subfolders to put all your blog post PLR together and all you e-books together, and you may want to categorize them by provider.
Set up a system that works for you in all areas where you have made duplicate purchases or even think it might be a problem. Any area of your life where you have an abundance of items you may want to create an inventory list – either on real paper or just digitally.
I love spreadsheets – but I know that not everybody does, so if a spreadsheet doesn’t work for you, use the tools that work for you. I keep a running log of my PLR purchases, by date purchased – it also lists the provider of the PLR, my download link (if possible) and a note about how I intend to use the item. This has saved me from making unnecessary purchases and impulsive buys, and it may help you too. It’s a very flexible idea that can be applied to other aspects of your business or life.
Helps You Remember
It can be hard to keep track of every detail when you have a lot going on in your business and your life. Sometimes, client calls can get missed – or you may be showing up late. You may even double book your time if you don’t use a calendar system. A calendar system, in my opinion is the closest we get to controlling time. The more I put on my calendar, the less I have to deal with unpaid bills, unhappy customers, or even unhappy family members. By keeping all of your activities written down, you are more organized, you get things done (more efficiently) and you are less stressed.
While it may take a bit of effort, organizing your business and life allows you to use your time more efficiently and to stop wasting money. Not only that, but the more thought-out your schedule is, the less you will worry about it. I personally use Google Calendar and love it, do you have a calendar system that you love?
I’m Lori Winslow, the Organized Solopreneur. I help solopreneurs get their business and their life organized. To get started, pick up a copy of my Top 10 Ways to Get Your Solopreneur Business Organized.