Archive for Office organization

Overcoming Procrastination Roadblocks

If you’ve identified yourself as a person who procrastinates it’s time to overcome your personal roadblocks and stop the excuses. There is a saying that failing to plan is planning to fail. And it is very true.

Whether you believe that statement or not it doesn’t really matter, if you don’t plan for success based on your own personality and way of doing things, you can’t succeed. If you cannot accept your part in being a disorganized procrastinator, you’ll be stuck forever.

Sometimes disorganization or procrastination is situational. In severe cases it’s chronic.

Whether you’re chronically disorganized or situationally disorganized, the fix is the same. Develop a plan, and then follow it.

Ironically, doing this will rid you of both disorganization and procrastination, which just seem to feed off each other.

Fixing Bad Habits and Creating New Good Ones

The best way to fix a bad habit is to replace it with a good habit. But first, you need to identify the bad habits that you want to change.

Write a list either on paper or in Evernote or Word on your computer, whatever works best for you. Next put them in order of smallest problem to biggest issues.

Start with one of the small habits first, to get that taste of victory.  Small successes help us stay motivated. The “bigger” habits may take more than one try to get under control, but get started.

I use this system in my crafting life.  I love to cross stitch and I love to start huge projects, but then I feel bad for all those other projects that I have tossed aside, so I will pull out a quick project that I can finish in 1 day and then I can go back to enjoying the big monster project.  You can do the same with your bad habits.

Compartmentalize the Habit

Try to find out when you commit an offense and take action in the moment.  For instance, if you check your email multiple times each day, that may be a bad, time sucking habit.  Would you more efficient to check your email at the start and end of your day?  That’s right; don’t just think you can quit cold turkey, designate specific times when you will deal with the behavior. Set a reminder in your phone to check your email at the designated times, and then check, and then get back to your more productive work.

I would say that most of us, should strongly consider the same system for dealing with social media.  We all know that social media can be a real time sucker.  You go in to make a post and 2 hours later you’re watching another cat video.  Set a timer for no more than 30 minutes and stick to it.  You can always come back to social media after you have completed the real items on your to-do list.

Let me know if I can help you with your procrastination roadblocks in the comments below or by using the contact form.

What Organized Really Means To Me

Too many people I talk to have this idea that to be organized you have to have everything put away in a pristine white space with labels on everything.  This is crap.

This is someone else’s vision.  You need to figure out what organized really looks like for you.  If you love color, this is a good place to start.  If you hate labels, don’t use them.

Use color if you like color.

I believe, and I teach, that being organized is being able to find what you are looking for, when you are looking for it.  If you can’t find the tools you use to run your business, then you won’t keep your customers happy for very long.  And your business is going to feel like such a drag, if you always feel behind.

Now don’t get me wrong some people thrive on stress, or at least believe they do.  If you do then you should organize your business to create productive stress, rather than let stress build up on you unexpectedly.

Personally, I like to have things labeled and so I have a label maker and use it all the time.  I like to have my business books close at hand, so I have a bookcase in my office for specifically for those selected titles.   I keep a spiral notebook next to my computer so that I can jot down ideas or any kind of notes easily.

What I really want for you is to make sure that you aren’t trying to reach someone else’s idea of being organized.  I worked with a woman several years ago that always had piles of paper all over her desk, but she could put her hands on almost anything you asked without hesitation.  Now when people looked at her desk they assumed she wasn’t organized, but I say she was – it just didn’t look “normal.”

So chaos can be okay if you can really find what you are looking for.  Just make sure you aren’t allowing a mess that isn’t productive for you.

There used to be a TV show on HGTV called “Mission: Organization” that had people come in and get people whose houses had become cluttered and get them organized.  Now they weren’t focusing on the home office, but they did sometimes do the office area.  I loved to see the before and after, but I really liked the 3 month follow up to see if they had kept up the clutter free lifestyle.  The people that did the best were the ones that continued to tweak the changes to suit their family, and they had lasting results.

So my best advice is to find what works for you and keep tweaking the areas that aren’t working for you.

I would love for you to share your experience in the comments below.